Planning My Trip to Paris

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In just a few hours I’ll be taking off for Paris! Jay and I are visiting our fabulous friends Nicole and Peter who decided to move there for three months “just because.”

I know — they are a bit crazy — but this is why we love them. Oh, and also — they love to eat. And they love to plan! (Ok, Nicole and I love to plan…Jay and Peter love to eat more.) This trip has been months in the making.

Here’s a look at how we organized everything:

1. Plan out must-dos: Nicole and I traded email after email for months with lists about what we wanted to do on this trip.

Here’s what it boiled down to: Read more

7 Tips to Get More Done at Work

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Taking notes during a shoot with Dr. Manny Alvarez

Everyone has had one of those days – where you feel like you didn’t get anything accomplished at work.I’ve been there myself. You went to work, you talked to people, you wrote emails — but you didn’t really get anything finished.

Here’s a list of ways to rethink your workday so you’ll be more productive:

1. Make a list: You saw this one coming, didn’t you? I sound like a broken record because it works. Everyday before I leave work I make a list. Even if I’m dying to get out of there or I’m running late – I make time to make my list for the next day.

I look at my calendar and run through the following day in my head. I write out everything that I need to do – emails I need to write, phone calls I need to return, appointments I need to keep, shoots I need to go on, etc. I usually make two columns – one for work and one for personal stuff. Then the next day when I come in – I don’t even have to think about what needs to get done – I just follow my list and cross out tasks as I finish them. Read more

App Inventor Makes Lists to Do More

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Lists make life easier — plain and simple. Recently I introduced you to my new favorite list-making tool to keep track of all the restaurants I love or want to try called Matchbook. It allows you to easily add restaurants and any place with an address really – to your iPhone. I’ve used it about a zillion times since finding it. Seriously.

The brain behind this incredible app is, of course, a list maker. Meet Jason Schwartz — this month’s Featured List Producer:

Q: Why do you call yourself a compulsive list producer?

A: I actually consider myself a compulsive list-enabler. I constantly see ineffective lists in action, and that is what drives things at Matchbook. The same scrappy list of bars and restaurants shows up repeatedly in the notepad of people’s phones. If you ask people if this list is useful, they say that it isn’t. Lists are supposed to make us more efficient and organized, and a massive number of people compulsively create restaurant lists that don’t live up to that promise. I want to make all that work useful.

Q: What do you make lists about?

A: My first love is lists of places. Restaurants, bars, and shops that I want to go to, or remember to go back to. It’s like my little black book of gems that I know about and nobody else does. Read more

Save Your Favorite Places With Matchbook

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I’m all about shortcuts to make life easier – even when it comes to list making. Up until now I had been testing out a few apps to store my “must try” and “favorite” restaurants. But I kept reverting back to my usual list-making ways: writing them down and storing them in Evernote or Wunderlist. Those have all worked fine.

But – I have found an app that is smart and easy to use and does just what I need it to do. Perfect! Gone are the days of trying to remember the name of that restaurant or shop that you passed by last week. Now all you have to do is download one app – Matchbook.

Matchbook allows you to enter the name of the place you want to remember manually or search for it. If you are nearby – you can click the button “I’m walking by it” and Matchbook will find it for you! Brilliant!

You can add tags to remember certain things about the place like if it’s got a great brunch, is loud or is super trendy. If you’re stumped for a spot to meet friends after work – you can search via neighborhood and tags. It’s much easier to navigate than Yelp’s vast database of knowledge but the searching is a bit quirky. That will be fixed in future updates, I’m sure!

It works all over the world and organizes your bookmarks by area, which makes it easy to find a place quickly. There’s also a map so you can see your bookmarks laid out in front of you and see what you’re closest to.

You can share places with friends but you don’t have to “friend” anyone through the app. Just lots and lots of list making! Check it out and let me know what you think.

Be More Efficient When Working Virtually

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As a producer I don’t often work from home. But when I do I find that I have to be extra disciplined to get stuff done.

It’s so easy to get distracted when you’re at home and the comforts of, well…home, are all around you.  But fear not — there are ways to be more productive when working virtually. Shilonda Downing, the owner of Virtual Work Team has a few dos and don’ts for being successful.

Dos and Don’ts for Working Virtually

by Shilonda Downing

As the owner of a successful virtual assistant company, there is one question I’m often asked by not only those looking to start their own virtual business but also by journalists who write for major media and that question is: “What does it take to work successfully, virtually?”

I think it goes without saying that you should have the skill set to pursue your virtual dream business, however, I’ll discuss a couple of “Dos and Don’ts” that people often forget and that can wind up causing problems when trying to start and run a successful virtual business. While I can’t provide as much information as I provide in my consultations, making a list of these few key points, will get you started on the right track. Read more