You Should Really Change All Your Passwords

Part of my routine when I walk to work is to listen to podcasts. It’s my favorite thing to do. They often inspire me with new ideas or I’ll pick up some interesting tips. However when I listened to this podcast it stopped me dead in my tracks.

“Reply All” (one of my absolute favorites) starts out telling the story Alex Blumberg, CEO of Gimlet Media (which produces the podcast)  getting his Uber account hacked. This wasn’t such a problem for me, as I don’t even have an Uber account but I continued to listen. I protested them a long time ago when they first started out because they stole my credit card information. But I digress.

Back to the podcast – the  story itself is a little frightening because not only does Alex   have his account hacked but the hacker also covers up all his tracks. Once the hacker has treated himself to a few free Uber rides in Russia he manages to delete the account without any trace. Even though Alex’s credit card was charged, when he calls up Uber they have no record of him.

So how did the hackers get into his account? Read more

Declutter Your Subscriptions To Clear Your Mind

In the past 10 years we’ve moved away from buying individual items like DVDs, music albums and books towards subscription services like Netflix, Spotify and Audible. In fact it seems like there is a subscription services for practically everything now – you’d be hard pressed to find a big name company that doesn’t offer one in some form or another.  I even saw one for electric toothbrushes the other day!

It’s easy to see why subscription services are so popular, Netflix for example, costs $9.99 a month. When you can have seemingly unlimited viewing for the cost of a few  coffees, why wouldn’t you sign up? But that’s how they reel you in. One subscription for that amount is fine, but when you add in Amazon Prime, a gym membership, snack boxes, Apple music, Skype premium… it all starts to add up. Read more

Cross These Tasks Off Your To-Do List

I love outsourcing. I mean who wouldn’t? You get to take your to-do list and hand it off to someone else!

What’s not to love?

However it’s one of the few productivity suggestions that when I mention to people, the response I get tends to be dubious.

The answer I always get is, “Well, I dunno, I like to do things myself.”

Sound familiar?

I’m a control freak, so I get it. Letting someone else be responsible for a part of my business (even if it is only a very small one) can feel scary. But if I can get past the control freak fear, then why can’t other people.

I think that most people actually aren’t afraid to outsource – they just don’t know where to start!

For example, if you asked a child if they wanted to give up their chores, of course they’d be happy. But when you tell them they have to pick just one — the choice becomes a bit more difficult. Read more

Expert List Techniques You’re Not Doing – But Should! (+ a freebie!)

If you’ve been following this blog for a while, you’re probably a pretty savvy list maker. So how do you take it to the next level?

Getting the most out of your list, firstly, means understanding how priorities work. For example, today you might want to pick up groceries and also start planning the first chapter of your book. (That’s two separate lists – I’m sure you already know that!)  But how do you make sure that the here and now doesn’t override your long term goals?

Split your lists into lists: Immediate Priority vs Long-Term Priority

Not only do I believe in having multiple lists, but those lists can be split into different categories. We aren’t talking about daily to-do lists here to be clear. These lists are IMMEDIATE PRIORITY vs. LONG-TERM PRIORITY lists.

I like to use Evernote to keep my goals separate – and I split them into 2 notebooks. Your active list is what you are going to do for the week (like writing that book chapter!) or other important things that are on your mind – like knocking off some of your Christmas shopping! In another notebook I store my long-term priority list. This is where I keep all my ongoing projects and reminders for things I need to do later in the month or later in the year.

For example, if your goal for now is to write chapter one of your book, it’s a good idea to keep your outlines for the later chapters in this notebook. You don’t need them right now, but you’ll want to have them handy for reference. Or you can keep links to the Google Docs where you keep your notes or inspiration in this folder as well.  Anything that will make it easier for you to start crossing off tasks is helpful.

Be very specific  

With your IMMEDIATE PRIORITY list you need to be very specific. For example, I make my daily to-do lists at the end of each day. I think of every email or phone call I want to make the next day and I clearly write out what needs to be done.  Instead of “emails” I will write “send an email to Trisha about Monday’s event” This helps me to keep on task during the day.  I’m also automatically prioritizing as I write my list.  

To learn how to do that sign up for my free giveaway “Prioritize Like a Pro.”

With LONG-TERM PRIORITY lists it’s good to have an overarching idea of what you want to do, but it’s best not to get too bogged down in the details. To go back to the book example, you would set yourself a deadline for when you want to complete each chapter and write and outline for each of them. But you wouldn’t plan the days you’re going to write it until you’re closer to that deadline. Then you can pull from that list when the time comes to make your daily to-do lists.

Plus these lists can overlap each other – by that I mean you’ll be using them at the same time. So you should reference them and pull items from the long-term priority list and stick it on the immediate priority lists. Eventually it will graduate to the daily to-do list. Think of each list as a stepping stone – as you move from one to the next you’re closer to completing the task.

The reason I keep these separate is so that you can focus more on what’s on your daily to-do list without getting too distracted by those big goals. I would recommend checking in on your long term priority list every week or so.  This way you know what tasks you have coming up. But you won’t feel overwhelmed by everything you have to do.  

If you’d like to check out my system to Prioritize Like a Pro fill in the form below and I’ll send you my free giveaway.  






 

3 Ways to Have an Effective Lunch Meeting

I always look forward to a good lunch meeting, but it can be tricky to get it right because there are so many distractions. If the purpose of the meeting is to talk business you may have to plan ahead. There’s nothing worse than getting to the best part of your pitch when suddenly the waiter interrupts to take your order. Or when the food takes to long and makes you late to work.

The best way to ensure a successful lunch meeting is to put in a little planning beforehand. Here are some of my top tips.

Choose the location wisely – When I meet with my mastermind group for meals we have got them down to an exact science! When booking a place to meet we always ensure that we meet at a restaurant where you can go up and get your food and then sit down. This saves you getting distracted looking at the menu and dealing with the waiter. Plus once you’ve got your food you can sit down and get started quickly on whatever topics you’ve got on the agenda. Read more