Get Everything Done and Make It To Happy Hour

When I was in my early 20s I loved to watch Sex and The City. I was working weekends at the time and I would sneak episodes while I was writing or producing for the news. I hoped it was an accurate picture of what my life would be like – brunches and after work, get togethers with the girls. However watching it back these days I can tell you my life is not really like that. Did those girls ever actually work?

While we can’t all live the glamorous lifestyles of Carrie and Samantha, we can still make it to happy hour. Provided of course, that we get all our work done. When we’re buried under a heavy workload the chances of leaving work on time get slimmer and slimmer. But it is possible, all it takes is a little planning.

Here are some of my secrets to help you head out the door at 5!

  1. Make a roadmap of your day – Every day, when I’m nearly finished with work I create a “roadmap” for the following day.  I’ve stolen the idea from my time as a live news producer.  We always have a rundown to keep us on track during a live show.  Your work day should run the same way. Having this roadmap means I can hit the ground running and everything goes so much smoother when I get in the following morning.
  2. Don’t answer the phone Only answer if it’s absolutely necessary. That means the person who is calling can give your information about the task you’re working on or you have an appointment for the call right then. It’s far too easy to get wrapped up in conversations that go nowhere! You’ll get back to them later – just add it to your list.
  3. Break the day up into chunksGot some mammoth task you’re really not looking forward to? Split it into smaller chunks and distribute it throughout the day. Giving yourself a chance to look at emails, etc in between will help to ease your frustration.  Breaks are our friends. But don’t get sucked into other projects. Give yourself specific time limits.
  4. BacktimeI’ve talked a little about backtiming before. It’s a concept I got from working as a TV news producer. You start at the end goal and work backwards. So what do you need to have done in order to get out of work on time. Make a list of all these things and how long they will take. If you incorporate this with your plan from the night before you can create a schedule for your day.
  5. Make a meeting checklist – The biggest time suck in the office is not people checking their social media or chatting by the water cooler, it’s meetings. Who hasn’t been in a meeting that has gone on for an hour longer than it needed to? Meanwhile the mound of work on your desk just piles up. By having a meeting checklist you can make sure all the important things are covered, but it can also help to move the whole process along!

So now the only thing left to decide on is  what you’re drinking when you get to happy hour!

The Summer of Me

By now I’m sure your social media streams are flooded with kids going to camp photos and all the fabulous vacation snapshots from Italy and other fabulous locations. Mine sure has.

As much as I love planning and scheduling, even I find the big push to make the most of your summer a little tiring. I read an article recently that really summed up my feelings on the issue. Kristin Hewitt, a sports reporter and blogger, announced that her family would being ‘doing nothing’ for the summer. She explains that rather than scheduling every free moment of her children’s lives, the summer would be better spent getting in some R&R and letting the kids decide what they wanted to do. Read more

Grab Some Graduates Now & Outsource Your Side Hustle

As you may know I am a big fan of outsourcing, but when I’m asked about it, typically people want to know about one thing – interns. The idea of hiring interns is appealing, but the practically of finding good ones and deciding how best to use them can be tricky.

I’ve had a history of success with hiring interns to help me at ListProducer.com, while some of that comes down to luck, there are ways to increase your chances of creating a successful internship for both the employer and the intern.

Where to find them

June is graduation season, which means there plenty of excited fresh graduates out there who are looking to get started on their careers. So where’s the best place to find them? Big websites like Indeed or SimplyHired seem like a good place to start, but there’s so many postings it’s easy for yours to get lost among the many. So where should you put ads? Read more

You Should Really Change All Your Passwords

Part of my routine when I walk to work is to listen to podcasts. It’s my favorite thing to do. They often inspire me with new ideas or I’ll pick up some interesting tips. However when I listened to this podcast it stopped me dead in my tracks.

“Reply All” (one of my absolute favorites) starts out telling the story Alex Blumberg, CEO of Gimlet Media (which produces the podcast)  getting his Uber account hacked. This wasn’t such a problem for me, as I don’t even have an Uber account but I continued to listen. I protested them a long time ago when they first started out because they stole my credit card information. But I digress.

Back to the podcast – the  story itself is a little frightening because not only does Alex   have his account hacked but the hacker also covers up all his tracks. Once the hacker has treated himself to a few free Uber rides in Russia he manages to delete the account without any trace. Even though Alex’s credit card was charged, when he calls up Uber they have no record of him.

So how did the hackers get into his account? Read more

How to Break Down Your Goals

Whatever project you have in mind, whether it’s writing a book, planning a big dinner party or starting your own side hustle, these big ideas can quickly become overwhelming. Thinking about all the work you have left to do can make you feel like giving up before you even begin..

To help me feel less overwhelmed I  use a little trick called “backtiming.” This is a concept I picked up from my day job as a TV news producer. If your show finishes at 11pm, that’s it, you can’t over run. So to make the news work on time we start with the end in mind and work backwards. This guarantees that you’ll finish on time.

This method has multiple real world applications, if you’re a whiz in the kitchen you probably use this method to ensure all the various elements of your dish will finish at the same time. You can also use backtiming to plan out your future goals. For more on how backtiming works check this out.

It also  helps to break up your goals into smaller, more manageable pieces. You can focus on one of these lists at a time to prevent yourself from getting distracted by all the other pieces of the puzzle. Read more