Five Productivity Experts Weigh In On Your Life

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BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

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When it comes to productivity, the past year and a half has thrown many people for a loop. Working from home and hybrid work has brought all kinds of new challenges — and new opportunities. (I’ve even produced several courses for LinkedIn Learning about this exact topic – check them out here.)

All this disruption is an opportunity to evaluate what’s working and what needs to change. It’s a chance to make changes that were a long time coming, and begin making more time for the things that have always brought you joy.

When it comes to finding new strategies and tools, I’ve always loved talking to the thought leaders and authors who are blazing new trails when it comes to productivity.

That’s why I started my live-streaming show Inside Scoop — to elevate the voices of experts on everything from financial productivity to WFH office design.

Here are some of my favorite episodes on productivity. Here are five episodes of Inside Scoop to catch up on:

 

Money-Making Productivity Tips with Jennifer Barrett

 

Make Sleep Your Productivity Superpower with Julie Wright

 

Design Your WFH Office for Productivity with Lee Wright

 

Making Stress Work in Your Favor with Heidi Hanna

 

Planning Your Farewelling with Karen Bussen

 

These experts are full of suggestions for creating the life you want to be living. Let’s take the lessons of the past year and put them to good use!

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BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

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Producing Hybrid Meetings Like A TV Show

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It’s easy to waste time at in-person meetings. You wait for that last person to join when someone mentions an interesting TV show they saw. And before you know it, you’ve wasted twenty minutes of your allotted meeting time.

And with technical problems and losing meeting links, it’s just as easy to waste time on a video call.

So in our new hybrid-work world, how do you avoid wasting even more time as some coworkers will be in the room and some will be on video? And more importantly how do you ensure that you get what you need to done in an efficient way?

The answer: Start “producing” your hybrid meetings.

Working as a TV news producer for nearly two decades taught me to break down every event or meeting like a TV show. I work in three phases to keep things organized and running efficiently.

Here’s my producer breakdown for hybrid meetings.

1)Pre-production

During pre-production on a show, a producer is figuring out what and how things are going to happen.

For producing your hybrid meetings, that means defining the goal of the meeting.

Ask yourself: What needs to be accomplished in the time that you’re gathering? Who needs to be in the room? Who can join virtually? And who doesn’t need to be there at all?

And if you can, now’s a good time to make a plan for people who can’t attend, but need the information you’re discussing. (Because someone always cancels at the last minute.)

2) Production

During the show, a producer knows exactly what’s going to happen and who’s doing what. (And often has contingency plans for when things inevitably don’t go according to plan.)

For a talk show, like my live-streaming show, Inside Scoop, that includes: what I’m going to say, what promotional images will be shown, and what questions I’ll be asking my guest.

For your hybrid meeting, that list probably includes:

An agenda with what topics will be discussed.

How long those discussions should last.

Who’s sharing information and/or presenting anything.

This way everyone will know how to prepare and if they’re responsible for anything. You’ll also act as the moderator or have someone who will. It will be your responsibility to make sure to encourage and ensure that everyone has a chance to weigh-in or ask questions. Treat it as if you’re a television anchor moving the conversation along.

3) Post-production

Remember the plan I mentioned before? Now would be the time to execute it. Sending an email recap after the meeting is always a good idea.

This way if someone missed the meeting, the wifi cuts out, or someone zoned out (It happens to all of us!), the information everyone needs will be circulated.

It’s also a chance for you to send out action steps so everyone knows what to work on next. This is something you can also be writing down as the meeting is happening. I have a whole course on LinkedIn Learning all about how to take better notes. You can check that out here.

Happy Hybrid Meeting!

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BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

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The Benefits of A Mood Check In

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As you know, I’m a big fan of taking the last 20 minutes of my day to jot down all my to-do’s for tomorrow. It helps me set my intentions  and track what I want to get done. It’s a ritual that I lay out in my first book Listful Thinking.

Recently, one of my readers, Kim from Frankfurt, Germany, reached out to me about an additional category she added to her nightly to -do list. And I really like the idea!

A mood check-in section.

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The Power of Doing Nothing

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BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

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You’ve got work to-do lists, home to-do lists, personal to-do lists, returning-to-the-office to-do lists – the list of lists goes on and on. But how often is doing nothing on your to-do list?

It might seem counterintuitive, but adding nothing to your to-do list can help you become more productive.

On the most recent episode on my live-streaming show Inside Scoop, I spoke with Pandit Dasa, author of Closing the Apps in Your Mind and Urban Monk, mindfulness leadership expert, CEO, and former NYC monk  – who offered his insight on how doing nothing can help you accomplish everything.

1) Closing the apps in your mind.

This is more than just the title of Pandit’s book – closing the apps in your mind is a metaphor for why meditation is so important. When too many apps are open on your smart device it clutters the machine, slows down its functions, and drains the battery.

And your brain works the same way.

Taking time to breathe and do nothing increases your awareness of your own thoughts, which can help you let negative or unhelpful thoughts pass without judgement.

2) How closing out your apps helps you.

But why is noticing your thoughts and letting them pass so important? Pandit brings up a Psychology Today article which says we have thousands of thoughts in a day and all of them impact us whether we realize it or not. He goes on to say, every three or four seconds our mind opens a new thought tab, and even though we don’t remember all the thoughts, “it still exhausts us.”

Ever find yourself having an imaginary fight or preparing for a situation that might not even happen? Or worrying about something that happened in the past for a little too long? Only to realize you’ve lost a chunk of your day accidentally? That’s what happens when all your apps are open.

It’s easy to get distracted and sucked into a thought without realizing, the same way you can fall into an internet rabbit hole. And that really cuts into your productivity and stress levels, throwing your whole day off.

Pandit explained it perfectly, “A calm mind is a great foundation on which the rest of the day can be built.” And a calm mind makes for a healthier and happier mind and life. Taking the time to exist in the quiet, hear your thoughts, and let them pass, can help you stay focused in the present moment, increase your creativity, productivity, and decrease your stress and irritability.

3) Preparing to do nothing.

It’s easier to talk about meditation than to do it. Pandit recommends putting “yourself on the calendar.” Adding meditation to your to-do list is one of the best ways to ensure you do it (and don’t open more apps on your phone – or in your mind.)

And don’t worry, you don’t need to clear two hours every morning the way Pandit did during his days at the monastery when he was a monk. You just need to find a few minutes at a time that’s convenient for you. For some people first thing in the morning, for some before bed, and for others it’s the middle of the day. I like to meditate in the morning or else I find that I never get to it.

As Pandit reminds me, the most important part of meditation is doing it – not how long or what time you do it. Adding that if we don’t put ourselves on the calendar, “if we don’t prepare to do nothing, we’ll end up doing something, while we’re doing nothing.”

4) Is there a best way to do nothing?

There is no best way to meditate. Pandit suggests trying different ways and sticking with the method that works best for you. You can try taking a walk outside alone or with your pet, closing your eyes and paying attention to your breath before a big meeting, using apps like Calm, or simply putting your device away and looking out the window while eating lunch.

Don’t worry if you don’t feel the difference right away. Meditation is a practice – so it takes time and continuous practice to start noticing the effects. As long as your device is away, you’re focused on your breath. If, like Pandit, you ask your thoughts to “please stay in the waiting room” of your mind for a few minutes, you’re on the right track.

And if you’re not sure how to clear the time for meditation, check out my LinkedIn Learning course, How to Set Boundaries and Protect Your Time, which includes tips on how to prioritize your needs throughout the day.

It may feel a little strange to do at first, but a little bit of “nothing” can go a long way towards increasing your productivity and happiness. And who doesn’t want that?

You can check out our full conversation and kick start your meditation practice with a meditation led by Pandit here!

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BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

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Designing a Home Office for Productivity

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BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

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We all know the difference between a work space that does and doesn’t work. It’s usually pretty intuitive — especially when you’re working in a place that is hampering your productivity. 

Despite this, many people have trouble pinpointing what elements work together to create a space that does work.

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