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Do This Gut-Check With Your To-Do List

It’s official!

It’s been one year since I became a full-time entrepreneur! Do you believe it? Wow!

In that time I’ve really honed in on what I really want to do in my business and what I can best leave to others.

I also launched a new website for my media strategy and training services at PaulaRizzo.com to let the world know what I’m doing! And I’m really proud of it.

One of the most important lessons I’ve learned in this year is to do what I call a “gut-check move.”

That’s made all the difference for me and it’s something you can do with your to-do list today! Read more

Turns out Magic Assistance Aren’t So Magical

When I first got into productivity I wasn’t that into the idea of outsourcing. I didn’t like the idea of giving up control over my work. However, once I gave in and tried it, I fell in love with outsourcing. So much so that I have written several posts about it, it’s one of my top productivity tips.

That being said, I recently had an experience that left me questioning my outsourcing beliefs. I have used several websites that outsource your to-do list like Fancy Hands, TaskRabbit, Zirtual & many more. My experience has always been generally positive. So when I heard of a new, similar company called Magic I thought I would give them a try.

The idea behind Magic is that you can use a virtual assistant to organize any task or issue you might have. All you pay is 53 cents per minute the assistant spends on the job. Seems simple enough, right?

As I’ve written about in my previous post I hosted my own Lights Camera Expert Live workshop recently and I decided to use Magic to help me organize the catering. Being the producer that I am, I had pretty much sorted everything myself already, I had downloaded the menus and decided what I wanted, at what time and for how many people. All they needed to do was put in the orders.

Magic assistants keep you up to date on their progress with your tasks, which is good. But in this case that didn’t really help very much. There seemed to be a bit of back and forth with one of the restaurants as the assistant had difficulty getting in touch with the person in charge. It happens, I get it. But what I didn’t understand was how they had managed to spend so much time on this job. Magic is not supposed to charge you for the time they spend waiting for someone to call them back, only the time they spend on the call.

So I was pretty shocked to find that they had racked up over 2 hours on this task, without any sort of conclusion in sight. When I asked for the time breakdown I discovered they had spent 40 minutes researching the websites of the restaurants I had picked. But why? I had already chosen from the menus and provided them with contact numbers so I still can’t figure out what exactly they were looking for on the websites.

Not wanting to be too pushy I decided to let this slide, hoping they would manage to sort it all soon. By the next day they had managed to rack up 4 and a half hours worth of time on this task, when they still hadn’t even booked anything. Completely fed up, I requested they end the job and decided to sort it myself. They did issue me a full refund after I complained but I still had the task to complete.

In the end I got someone else to  book the catering and it took her all of about half an hour, which is about the amount of time I would’ve spent on it too. It left me wondering whether I really needed to outsource the task at all. But I just didn’t want to do it! I still can’t figure out why it would have taken the Magic assistant four hours though.

Either way it taught me a valuable lesson, sometimes it is just better (and quicker) to do it yourself!

Have you had any outsourcing mishaps?

Cross These Tasks Off Your To-Do List

I love outsourcing. I mean who wouldn’t? You get to take your to-do list and hand it off to someone else!

What’s not to love?

However it’s one of the few productivity suggestions that when I mention to people, the response I get tends to be dubious.

The answer I always get is, “Well, I dunno, I like to do things myself.”

Sound familiar?

I’m a control freak, so I get it. Letting someone else be responsible for a part of my business (even if it is only a very small one) can feel scary. But if I can get past the control freak fear, then why can’t other people.

I think that most people actually aren’t afraid to outsource – they just don’t know where to start!

For example, if you asked a child if they wanted to give up their chores, of course they’d be happy. But when you tell them they have to pick just one — the choice becomes a bit more difficult. Read more