Uncommonly Productive Tasks

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productivity

productivity (Photo credit: Sean MacEntee)

Twenty-four hours is not nearly enough time to accomplish your daily routine while still having time for yourself. If you are not a naturally productive person, it can be hard to get into the habit of allotting your time correctly for all your to-do’s. If you attempt to be a super star of productivity, you can get frustrated and burnt out fast! Trust me – it takes some trial and error to see what works best for your needs.
Recently, I came across a Forbes article that lists 24 ways to be uncommonly productive.

Here are 5 of my favorites:

1. Get up an hour earlier: The early bird gets the worm as the saying goes! I know the snooze button is easy to hit but getting up a little earlier everyday can help you be more productive. Whether it be reading the newspaper and enjoying a cup of coffee, finishing a pitch for work, or doing that last load of laundry, your day starts out with crossing SOMETHING off the to-do list. Check out what the most successful people do before breakfast!

2. Avoid meetings at all costs: Impromptu meetings, unless totally necessary are a waste of time and energy! You will not be prepared and the things you want to accomplish will most likely not get done. Having a schedule of weekly meetings is the best way to go – even during the meetings you should have a set schedule of talking points and goals.

3. Take a proper break – after one or two hours take 10-20 minutes to dance to your fave song, do some push-ups, or get out in the fresh air.  You always need to give yourself a break to refocus your energy. Working on a task for too long can burn you out.  Madonna (another fellow list maker) is great to jam out to when you need a break.

4. Don’t answer your phone: This is also one of my mottos. I NEVER, I repeat never, answer my phone during the work day unless I have scheduled a phone call (I even have a YouTube video dedicated to it). If it’s really important that person will leave a message. You don’t want to get stuck in a conversation for a half hour that is not on top of your priority list or that you’re unprepared to have.

5.  Ask yourself “Is what I’m doing right now getting me closer to what I want to achieve?” I think this would be great to put on a Post-It note on your computer, or as the background of your phone. It’s a simple reminder to keep focused on what really needs to be done throughout the day!

Try out one of these tips this week, and build up to the rest! Rome wasn’t build in a day and neither is a productive lifestyle. Check out the rest of the productivity tips from Forbes here

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Spring Clean Your Digital Life

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Spring

Spring (Photo credit: Charalampos Konstantinidis)

It’s finally here! It is officially Spring! Usually when this day rolls around I am packing up my sweaters and bringing out the tank tops – – but with the chilly weather still here in NYC (UGH) I thought I would get into the mood by spring cleaning my digital life instead.

It seems like a daunting task to go through the TONS of files and folders that have been clogging up your hard drive but never fear I’ve got you covered. Here is a list (of course) of ways to help refresh your desktop, emails, and your social media accounts! Your computer will thank you for the fresh start 😉

Untweep: Get rid of those lingering twitter accounts that you follow with Untweep. This will go through and pick out accounts that haven’t tweeted in x amount of days (you decide, can be 1 day of not tweeting or a whole month) and unfollow them for you. This is a great way to clean out your account!

Unfriending binge: Not a bad a idea to go through Facebook and unfriend people you don’t interact with! You come to realize you may not even know some of the people on your friend list or you just may be sick of seeing those old acquaintances status updates you skim over anyway! This way — you won’t miss the good stuff.

Unroll.me*: We all sign up for newsletter after newsletter to get promotional deals but all they end up doing is clogging up our inboxes. I was subscribed to almost 300 without even realizing it! Unroll.me will handle this messy problem for you. This site will go through your email account and locate each and every newsletter you’re signed up to receive and unsubscribe for you. (Except for the ListProducer.com email updates — I know you want those. Sign up here!) No need to go to each site and do it yourself- such a time saver! See more about it here!

Clean out your Browser: I bookmark things all the time that I find on the web like recipes, fun articles, or sites that I want to go back to and explore. Because it’s hidden away it builds up quickly. Go through and delete unwanted items. It’s also smart to go back and delete cookies and your browser history – tidy everything up nicely!

Backup your data: It’s smart to keep files safe and back them up! Sites like Dropbox are perfect for this. You can store as many files as you want including pictures and images. This allows you to make sure nothing gets lost in case a coffee spill on your laptop happens and it opens up some room on your hard drive! I’d also suggest going through your Dropbox account and clearing that out too. Any old photos or documents that you’re not going to use anymore should go. Do not forget Evernote either! The same goes for your work data too. Backup as much as you can. No one likes to think too much about losing their data or crucial work documents, but you can never be too safe.

Clear out the apps: We download so many apps with the intent to “try them out,” but usually never do! This happens to me all the time and I now have two full screens of random apps that I never use. I cleared them all out and now I have much more space on my phone – more room to try even more apps now 😉 Test out a few of my faves here.

I hope these tips help with the start of your digital spring cleaning! What other ways do you organize your cyber life?

Happy spring everyone!

*Unroll.Me makes money by learning what people stay subscribed to and what they unsubscribe from – that data is valuable and helps corporations learn what people want and what they don’t want. Your email address is NOT sold. If you’d like to keep your subscription list private you’ll need to unsubscribe manually from individual email subscriptions. If you appreciate the swiftness that you can unsubscribe from multiple sources while helping brands service customers better then Unroll.Me is for you!

Easiest Way to Battle Junk Mail

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Image via Parprogram

Image via Parprogram

We’ve all done it — sign up for newsletter after newsletter because we were promised a coupon code or some kind of discount.  We got the discount, got the product or service and never canceled our subscription.  No matter how many times you delete that newsletter without even looking — you are just too lazy to unsubscribe.  I get it — I’ve done it on the regular!

 

But now I found an amazing app that will unsubscribe for you!  All you have to do is go to Unroll.me* and it will go through your email account and locate each and every newsletter you’re signed up to receive.  Some you won’t even remember!  I figured i might have 50 or 60.  I had close to 300! EEEK!

Unroll.me lets you do two things.  1. You can “roll up” your subscriptions so they arrive in a single email instead of separate ones.  2. You can unsubscribe all together with one click.  I opted to unsubscribe from 159 newsletters. Wow!  Think of all the time I’ll save. Read more

It’s Tax Time! Are You Ready?

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Image via TaxGeeks

Image via TaxGeeks

It’s one of my least favorite subjects but I’m forcing myself to talk about it because it’s important. It’s tax season and the deadline is creeping up. I know that this is a stressful time for people, and a lot of people worry that they might be accused of having unfiled tax returns or owing back taxes.

Just do it — and get it over with! Then we can make lists of things to do with your refund!!
Here are a few ways to get your taxes in order this year:

Evernote: You know how I love it. I use it every year to organize all the expenses that I want to keep track of and everything is easy to find when it’s time. Then you can scan or email your finished return right into Evernote to keep track of for years to come. It’s really the easiest method. Read more

Join National Unplugging Day

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It’s one of the hardest things to do — yet it can have such a huge benefit.  I’m talking about putting your phone down and unplugging.  Just giving yourself a few minutes to relax instead of compulsively checking your Facebook, emails, Twitter, text messages, apps, games, etc. is really scary actually.  I get that!  Just last week when I was forced to unplug because of a cable company snafu I thought I was going to lose my mind.  But there are many benefits to just taking a breath and unplugging like:

1.Relaxation For Your Mind All day long our heads are buzzing with a million different to-do’s. This mental clutter can cause a lot of stress. So giving your brain a break can allow you to unwind, and de-clutter your mind. I think our hectic brains deserve that every once in a while!

2. In-Person Socializing Is that still a thing?! Unplugging will allow some quality face-to-face time with friends and family (and FaceTime doesn’t count.) It’s so easy to text and email people, that I actually find myself sighing when my phone rings. Actually — I never answer my phone if you don’t have an appointment with me (really -I even have a YouTube video about it! ) But it’s nice to let go of the phone and talk in person!

3. Distractions Be Gone Ever find that it takes you three times as long to complete a task because those tweets lighting up your phone were just too funny not to read? I understand! Well, unplugging can help you to focus on tasks and not get distracted by that next level of Candy Crush.

4. Health Benefits Being connected 24/7 can actually have an affect on your health. Our smart phones pump out electromagnetic radiation, which is linked with cancer. This is why you should kick your phone out of bed, and try not to have it on you for extended amount of times. Your eyes could also use a break from staring at screens for so long.

5. Less FOMO (fear of missing out). Out of sight, out of mind, right?  Unplugging can help ease the anxiety of constantly wondering what emails you are getting , or what photos your friends are uploading to Facebook. It’s nice to take a break from what everyone else is doing and focus on yourself! And don’t worry too much, it will all be there when you decide to reconnect.

Even Randi Zuckerberg (former Facebook exec) who built her career around technology says it’s important to detox every once and a while to help you get reconnected with yourself and the ones you love.  She even wrote a book about it called Dot Complicated: Untangling Our Wired Lives and a children’s book called Dot, which is about a little girl obsessed with electronic devices.

So how do you do it?  How do you officially unplug?  Here’s a kickstarter — tonight marks the start of the National Day of Unplugging.  From March 7th at sundown to March 8th at sundown get off your devices!

That means:

No cell phones
No iPads
No iPad Minis
No eReaders
No computers
No social media

You can join the National Day of Unplugging by signing the Unplug Pledge and disconnect.  The campaign encourages you to connect with people in your neighborhood and have interrupted meals with your family.

Happy Unplugging!