Saving Time | List Producer

Stop What You’re Doing Right Now

May 22, 2014/3 Comments/in Apps, Benefits of List Making, Boost Memory, Decision Making, Happiness, Health, Increase Productivity, List Making, Reduce Stress, Saving Time, Tool for Success/by Paula Rizzo

Take a break from your work! (Photo Credit: sitbetter.com)

Ever have one of those days where you look up and already it’s 2pm and you haven’t eaten lunch? I hate that. I know how busy a workday can get. There’s a lot to do in a certain amount of time, so things become stressful and hectic.

I often see people running around from meeting to meeting or sacrificing their lunch break, but a college study found that sometimes a break is the very thing you need. No matter how behind schedule you are, breaks are necessary to help us regain focus and energy to make us more productive.

Next time you suffer from writers block or become so frustrated with a task, take a breather to give your brain time to rest and reenergize– then dive back into the task. You’ll notice a difference. Here’s a list of ideal ways to spend your break time to recharge:

1. Go to the dog park nearby: Getting some fresh air is important– and what better way to spend it than with dogs? Going outside helps improve your productivity and focus… and dogs are a bonus to the trick! It’s good to get fresh air when you can as it can be that bit of relief that you need before getting back to your work.

2. Go for a tea run: Not only will your co-workers love this, but it’ll give your brain just enough time to relax and reenergize. You’ll get the caffeine you need– and who knows, maybe next time your co-workers will do the same for you!

3. Drink a green juice: Green juices are proven to improve focus and energy levels. By taking a few minutes to prepare this snack, you’ll boost your productivity, as well as your health! (It’s my new favorite thing!)

4. Find inspiration on Pinterest: Rather than scroll through your Twitter and Instagram feeds, switch things up by searching for career inspiration on Pinterest. Whether it’s resumes you love or awesome companies you want to work for, this will allow you to return back to your work fully motivated.

5. Send a thank you: I’ve said it before and I’ll say it again– gratitude is key! Even if someone helped you out in the simplest way, write them a quick note to let them know you appreciate it. It’ll help make your day and theirs!

6. Make a phone call: Step outside and call up a friend or relative. A short chat to see how their day is going will help boost your energy and mood before returning to your work. You may even schedule plans, which will encourage you to finish up your work as soon as possible!

What are you going to do on your next break?

Read Faster with the Blinkist App

May 20, 2014/0 Comments/in Apps, Benefits of List Making, Books, Boost Memory, Decision Making, Home, Increase Productivity, Learning With a List, List Making, Reduce Stress, Saving Time, Technology, Tool for Success/by Paula Rizzo

Blinkist app (Photo Credit: allmyfaves.com)

Blinkist app (Photo Credit: www.allmyfaves.com)

There are so many books on my reading list, that are sadly still waiting to be read. I’ve been reading a lot of non-fiction lately like “How to Make Every Man Want You” by Marie Forleo and “Less Doing, More Living: Make Everything in Life Easier” by Ari Meisel. But between work and my day to day schedule, it’s hard to find the time to sit down and enjoy a book in it’s entirety.

However, I recently discovered a new solution to my problem– the app Blinkist!

Blinkist works the same way as sites like Cliff Notes by providing a quick and short synopsis of a book—this time on your iPhone or iPad! The app takes the full text of a non-fiction book and turns it into quick snippets of information. Rather than scrolling through pages and pages of text, Blinkist gives you the most important information from a text in just fifteen minutes! Here are some of the perks Blinkist has to offer:

1. The books are put into categories, helping you to find what book you’re searching for easily. There’s even a productivity and self-help category! Read more

5 Time Wasters to Get Under Control

May 18, 2014/0 Comments/in Apps, Benefits of List Making, Boost Memory, Decision Making, Home, Increase Productivity, Learning With a List, List Making, Saving Time, Tool for Success/by Paula Rizzo

(Photo Credit: www.fitlike51.com)

I go to a lot of conferences and meetings and when I ask people “how have you been?” they often say “busy.” I get it – we are all busy but some people are addicted to this idea and this mentality. They say busy as a place holder and it becomes their story. But when you really think about it — all that busy time could probably be a lot more productive if you canceled out the time wasters. While those extra commitments can help fill up your time, it doesn’t always mean that you’re using your time wisely. Most people waste time each day without even realizing that they’re doing it!

Here’s a list of time wasters that tend to sneak up on us:

1. E-mail: While e-mail can be a quick and easy way to communicate, there are times when a phone call can get the job done quicker. I love e-mail, but sometimes it can be a pain waiting around for someone to respond—and sometimes people forget and never do! When needed, it can be more effective to pick up the phone or meet in person to get a question answered faster.

2. Multi-tasking: It’s great to be eager and take on as much as possible, but there comes a point when enough is enough. When you take on too many projects at once, it often results in nothing getting done. By prioritizing your tasks (with a to-do list!) you’ll be able to focus and plan out what task to do when to make sure it gets accomplished. Plus, I don’t believe in multi-tasking, it’s impossible.

3. Meetings: Nothing is more frustrating than unproductive meetings! There are so many times when meetings lose focus and nothing gets accomplished. It’s important to make sure there is an agenda that is being followed at all times. If you’re going to be using any kind of technology in the meeting, be sure to set that up ahead of time so people aren’t waiting around. Plus, write down a few key points that you hope to get across so when it’s you’re time to speak you can be succinct and efficient.

4. Using your computer mouse: Who knew that something as simple as reaching for the mouse can waste your time! By using keyboard shortcuts, tech experts say you can save two seconds per minute. While it may not seem like a lot—believe me, it can add up! When the clock never stops ticking, even the smallest things make a difference.

5. Social Media: Probably what we’re all most guilty of– wasting time on the Internet. Quickly checking your notifications on Facebook or Twitter can lead to hours of wasted time—even when we don’t mean for it! It’s natural to click from one thing to the next and end up with no progress on your work at the end of the day. If you find yourself guilty of this, there’s an app called SelfControl that lets you block specific websites for up to 24 hours.

What’s your biggest time waster?

Say Goodbye to CardMunch App

May 11, 2014/0 Comments/in Apps, Benefits of List Making, Boost Memory, Decision Making, Increase Productivity, List Making, Reduce Stress, Saving Time, Tool for Success, Uncategorized/by Paula Rizzo

The app will be shutting down on July 11 (Photo Credit: gigaom.com)

In case you didn’t hear, CardMunch, one of my favorite apps is being discontinued in July! The app allows you to scan business cards and have them synced with your contacts. When I first found out, I was disappointed. Why does every app I love have to go away? First it happened with Astrid and then Orchestra and even Lemon!

I’ve used CardMunch for years and have recommended it to so many people. I even posted about it just a few months ago. Fortunately, CardMunch is being taken over by another app that I love, Evernote!

Transferring your contacts is super easy and Evernote even offers some cool, new features. After scanning your cards, you can enter comments and geo-tag the location where card was scanned. LinkedIn, which owns CardMunch, is also offering two free years of Evernote’s business card scanning service if you transfer your info. I already moved mine over and I recommend you do too in order to get adjusted as soon as possible.

Here’s how to transfer your CardMunch cards to Evernote:

1. Login to Evernote and LinkedIn from this site. If you do not already have an Evernote account, you’ll have to create one. Read more

Checklist for a Stress-Free Dinner Party

May 8, 2014/0 Comments/in Benefits of List Making, Decision Making, Decorating, Food, Happiness, Health, Home, Increase Productivity, List Making, Reduce Stress, Saving Money, Saving Time, Shopping, Tool for Success, Wine/by Paula Rizzo

Rhoihessewoi (Photo credit: Jay Vice)

Spring is the perfect time to throw a dinner party. As the weather warms up, it’s such a treat to gather family and friends outside onto your deck, rooftop or terrace for a nice meal. But we all know, party planning requires more than just sending out the invitations. Between the cooking and cleaning, entertaining can be a nightmare.

However, planning ahead will change your life. With a few preparation tricks, you’ll enjoy your time and be the hostess with the mostest.

1. Check your cupboards first. Make sure that you have the right amount of serving dishes, wine glasses, etc, so that you’re not rushing around the day of the event. If you don’t have wine glasses, you might want to look online for stemless wine glasses or more traditional wine glasses.

2. Start ahead of time. Nothing creates more stress than having a million things to do all at once. Rather than leave things until the last minute, start your cooking, cleaning, and planning in advance so you’re not left doing everything just hours before the party starts. Set the table the night before to leave time for any last-minute party preparations. I also like to make a list of all my to-dos for the days leading up to the party. That way everything is mapped out ahead of time so I can just grab my list and spring into action.

3. Go with what you know. Cooking under pressure can always be stressful, especially when you’re on a time frame and budget. Stick with the recipes that you know so you can spend the least amount of time in the kitchen to focus on other preparations.

4. Have everyone bring their own dish. Cooking can be a big ordeal, especially when you’re preparing for a large amount of people. If you ask each guest to bring a little something, it will take the stress off of you and allow guests to feel like part of the party planning.

5. Choose a signature drink. Buying large amounts of alcohol isn’t always the cost effective. Plus, who wants to play bartender, mixing all different drinks, all night long? I like to prepare a pitcher of sangria (or your drink of choice) in order to save time and money.

6. Clean as you go. It might seem like a pain in the moment, but it’s a relief when you don’t have a scary pile of dishes at the end of the night! After each course, move the plates inside the dishwasher, rather than just piling them up outside of the sink. You’ll thank yourself in the morning.

What are your tips for an efficient dinner party?