Tag Archive for: time management

Bad Productivity Habits You Picked Up In College

 

As graduates around the country end their academic careers I’m reminded that college is great for many different reasons. It’s a chance to expand your mind, meet lots of new people, get involved in new activities – the list goes on and on.

The one thing college is not so great for is your productivity.

The college lifestyle is structured completely differently to your typical working week. This isn’t a bad thing, it just means you might have a bit of a shock the first week of a new full time job.

Here are some bad habits you might have picked up in college that might still be sticking with you today:

Working Until the Early Morning – Everyone has a story of that one paper they left until the last second. Drinking coffee to stay up until 5am, desperately trying to write the whole thing in one night — you remember the scenario. This is fine when you have nowhere to be the next day, but highly impractical if you work.

If you get used to the idea that you can leave things until the last minute without consequence, it can be quite difficult to shake. Try to give yourself a fake deadline, a week in advance. This way even if you leave everything to the last minute you will still have some extra time to polish and refine. Read more

How To Work Through Challenges And Get Stuff Done

finishCan you imagine a day where you checked off everything on your to-do list without any problems or interruptions? Wouldn’t that be a nice change? But truthfully these days are quite rare. When we hit a roadblock it’s important to remember it happens to us all!

In fact problems are a normal part of the process. It’s all about how you deal with them.

Here are a few of the more common hang ups and how to move past them:

Denial: Do you ignore a problem when it arises?  Me too!I  I’m naturally a procrastinator, so I’m inclined tell myself “It’s nothing!” or “I’ll have time to address it down the road.” Especially if it’s a large task, or something I don’t want to do. Since I know these are my usual ways of ignoring a problem, I can recognize them and deal with them.

Make sure to pay attention to your own personal ‘tells’ so you can stop bad habits before they happen. If you are in denial, try writing a list of all the things you need to do to complete that day. You might surprise yourself and find that it’s easier than you think. Read more

Productivity Tricks We Can Learn From Politicians

elephant donkeyI always try to find productivity inspiration wherever possible.  And the race for the presidency is no exception.

Hillary Clinton, Ted Cruz, Bernie Sanders, Rand Paul, Mike Huckabee, Carly Fiorina, Ben Carson and Marco Rubio recently announced a bid for the White House.  And the usual eye rolling about non-stop campaigning is starting right along with it.

Now, without getting political, we should be asking why, if the election isn’t until late 2016, are they even bothering to start campaigning now? What do they gain from it? What does starting a major project early do for them? Does it actually help?

The simple answer is yes. A lot.

Using these candidates as a template, we can break down the different stages of getting a long-term project done:

Goal setting: Undoubtedly, long before they announced, these candidates and their team mapped out a pretty solid plan for the campaign. You need to have a hyper specific end goal in mind for any project.

What would that look like for any of these candidates? Surely not “Be elected president.” That is much too vague. More likely it would be something like “Achieve X number of votes”, or “Win states A, B, and C in the election.”

When you are setting your own long-term goals, remember to keep them as specific as possible. For example, if your goal is to lose weight you should have a specific number in mind. Be honest with yourself about what you really want.

Plan of action: Not only do you need a firm goal, but you need to understand how to break it down into manageable subgoals. For the Democratic presidential candidates, this might mean swaying certain swing states such as Ohio, while not spending very much time in liberal California. Likewise for the Republicans, states such as Texas are pretty “safe”, so they might try and spend more time winning over Florida’s votes.

Your own plan of action should have an equally well-defined path. Think about the day to day – what would be a realistic way to achieve your goals? For example, if you want to exercise more, would you do something every day, or on specific days of the week.

Prepare contingencies: If each candidate doesn’t win the state they deemed as most pivotal — then what?  How do they regroup and refocus their attention? That’s the key — this is all predetermined with “if/then” scenarios laid out in advance.

In your own planning, you need to prepare for unforeseen consequences. I firmly believe in always having a backup plan.

Set things in motion: Perhaps strangely, this step is last on the list. The beauty in planning out for long-term goals is that it takes a lot of the guesswork out of the process. While we are only hearing about these candidates’ plans recently, they’ve probably known about this for months or even years. They certainly weren’t going to start campaigning until plans were set in stone. That gives them the freedom to dictate how the campaign will go, and not have the campaign dictate to them how it will go. The same thing should apply to your own goals.

How do you prepare for your own long-term goals?

Five Ways to Bounce Back After an Unproductive Morning

Asleep at phoneI like to get up at 6:15am, hours before I need to be at work. I know it’s a little crazy, but it gives me a chance to relax and ease into my morning. Unfortunately sometimes I get a bit bogged down and the morning gets away from me. I’m sure some of you have experienced this too – being on a busy schedule can be taxing. But should we let a productivity setback stop us from being efficient the rest of the day? No!

Here are five ways to bounce back after having an unproductive morning:

Talk it out with somebody: When you are too focused on a problem, you can get stuck in your way of thinking about it. Sometimes you need to just step away from the desk and find someone to talk it out with. You’ll get the benefits of face- to- face interaction with the added bonus of a fresh perspective.

Remove distractions: It’s easy to get caught up answering emails and calls all day. They seem like such pressing issues sometimes. If you find yourself dealing with everyone else’s problems, you might need to shut down. Sometimes I turn off my phone and close my email inbox so I can focus on a single task. Read more

10 Activities to Reward Yourself the Right Way

Reward yourself the right way with thisI’m going to let you in on a little secret.  I’m a huge procrastinator and sometimes the only way I can get anything done is with a reward.  You know — a light at the end of the tunnel type thing.

If you have nothing to look forward to, your workload can quickly overwhelm you. So I’m a big fan of rewarding yourself after completing a time-consuming task.

However, it’s also important that the reward matches the progress that you’ve made.  So if you spend 20 minutes replying to your emails, you probably should treat yourself to a marathon Netflix binge.

But put a limit on it.  Will you watch 1 episode of House of Cards or 2?  If you plan out your reward in advance – it will be much easier to stick to it and get back to work.

There’s the thing though — a reward doesn’t have to take hours to be effective. There are some quick ones that will do the trick just as well.

Here is my list of small rewards you can treat yourself to without feeling guilty:

  1. Make a cup of tea.
  2. Go for a walk for 15 minutes.
  3. Listen to your favorite song.
  4. Watch a cute animal video for 4 minutes.
  5. Send a silly text to your friend.
  6. Eat some dark chocolate.
  7. Go on an adventure via Periscope for 10 minutes.
  8. Look up something you want to buy online for 15 minutes. (But don’t actually buy it until you’ve finished all your to-do’s for the day!)
  9. If you like to exercise, you could go for a quick jog or do some 10-minute yoga.
  10. Read a chapter of a good book. (Sign up here for a free chapter of Listful Thinking!)

How do you like to reward yourself?