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The Top Three List-Making Apps

BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

As you know, I’m all about lists. I’ve tested lots of list-making apps — there are thousands on the App Store! I used to always suggest Wunderlist, but it’s shutting down on May 6. Here’s three alternatives that I recommend:

Clear

Clear is a beautiful app — I love looking at it. The simplicity of the design helps me stay focused. You use gestures (pulling down, pinching, and swiping with your fingers) to add and manage tasks. Each task can only be 30 characters, which means you have to write exactly what you need to do and nothing else. If you have complex things to do that require longer explanations, this might not work for you, but it’s great for unloading your mind and keeping track of straightforward tasks. I also like how the tasks are color-coded according to urgency.

The app costs $4.99. 

Todoist

Todoist is great if you’re looking for a straightforward, well-designed task manager app. There’s lots of features I like in this app, including the option to connect with your other apps and devices, like Google Calendar, Dropbox, and Amazon Alexa.

You can schedule recurring tasks or use “quick add” to pop something on your list. Todoist also has a business version so that your team can assign tasks, communicate with each other, and share files all in one place. It’s a nice mix between a complex task management system and a simple list-making app, since it has lots of features but it’s also easy to use and you can use as many (or as few) extra features as you need. Plus, you can also import data from Wunderlist into Todoist. 

The basic app is free, and the business and premium versions cost $29 per year per person. 

Zenkit To Do

Zenkit To Do is probably the most complex of the three apps. It’s still intuitive to use, but it has the most options and add-ons, making it great for people who need to manage lots of complex tasks. You can share lists with other uses, assign and add due dates, and leave comments. There are also “quick add” and recurring task features. I especially like the offline feature, which lets you keep working when you’re not connected to the internet. You can easily import all your due dates, tasks, and lists from Wunderlist to Zenkit To Do — you can learn how to switch here

The personal version is free. The version that allows multiple users to collaborate is $4 per month per user, and the business versions start at $19 per month per user. 

I hope this helps you find the list-making app that fits your needs. If you have recommendations of list-making apps you like, I’d love to hear about them in the comments!

BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

Do This Gut-Check With Your To-Do List

It’s official!

It’s been one year since I became a full-time entrepreneur! Do you believe it? Wow!

In that time I’ve really honed in on what I really want to do in my business and what I can best leave to others.

I also launched a new website for my media strategy and training services at PaulaRizzo.com to let the world know what I’m doing! And I’m really proud of it.

One of the most important lessons I’ve learned in this year is to do what I call a “gut-check move.”

That’s made all the difference for me and it’s something you can do with your to-do list today! Read more

New Way of Making Lists That Entrepreneurs Will Love

Three months ago I took the plunge, I quit my day job and started working for myself full time media training and coaching experts, authors and entrepreneurs and producing videos and podcasts with them. I’ve had a  great time since I left Fox News — I spoke at the PRSA Tri-State Conference for PR professionals, been interviewed by Peter Shankman about listmaking and started a radio show (more on that later!)

But since I’ve made the crossover to becoming self employed, I’ve had to make a few adjustments. My productivity style that had worked so well for me before just wasn’t quite fitting in with my new lifestyle.

The key to productivity is all about finding what works for you, and as our lives change, so must our lists! Read more

Holiday Lists to Make Right Now to Keep Your Sanity

When it comes to preparing for the holidays I’m a firm believer that it’s never too early to start. Usually I start in August. This year though, I’ve been feeling more disorganized than usual. I’ve realized that when I was working at Fox News  I had settled into a pretty good routine. Now that I’m out on my own I’ve been struggling to find that balance again. When you work a job with a set finish time it’s much easier to check out mentally and compartmentalize your tasks.  As I get my footing as an entrepreneur it’s not as easy because I find myself doing everything all the time!

Luckily for me there’s still time to get organized – all I need is a list. If you’re in the same boat as me it’s fine, but we need to get started. Here’s a list of all the things to consider before the end of the year:

Presents Lists – This is the most obvious list to start with and maybe the one that requires the most thought. This year I’m taking a more essentialist approach to gifts. Instead of going overboard I’m thinking about what the people I care about could really use this year. In the new Bad Mom’s Christmas movie Mila Kunis’s character jokes how she’s bought so many unnecessary presents this year, going so far as to buy her barista a scented candle. We laugh – but who hasn’t gone overboard on gift shopping at least once? Look over your list and have a good think about who really belongs there! I like to keep ideas in my Evernote notebook throughout the year for times just like this when I can’t think of what to get. In that folder I keep ideas that I’ve found and notes on what people have told me through the year that they would like or need. Read more

Checkli Helps You Discover a World of Lists

I can be a bit of a list-making purest, I still handwrite lots of my lists in a notebook. But I also love using apps and technology to be more productive. I found a new list-making app that I’m really into these days. It’s called  Checkli.

Checkli allows you to make lists and share them with friends, family and the public at large. It’s design is pretty simple and easy to use. You can alter the settings for every list you post, so you can keep your personal lists to yourself.

The main draw of Checkli, for me, is just how many checklists it has built in already. The search function is also very good so you can easily find more niche lists. So you can find lists like “Pre-Wedding Beauty Prep” for instance. Ok so that isn’t a list you’d need everyday but when you do need it you want all the information you can.

Here are some of the interesting and unusual lists you can find on Checkli:

  • The World’s Coolest Airports – Finland, The Maldives & Singapore all make the list!
  • Aesthetic Poetry Books
  • Foods to Avoid During Pregnancy – deli meats, soft cheese and raw sprouts are all no-nos.
  • Fall/Winter Clean-Eating Shopping Lists
  • Self-Care Practices to Explore – including some of my favorites like daily affirmations and gratitude journaling.

There is also a pro version of Checkli for businesses or individuals who want to use the app to promote themselves. A dog grooming company for example, might have some great puppy related checklists, Checkli pro allows them to add some branding to all the lists they make and expand their client base!

Checkli is a relatively new app so I’m excited to see what the future holds for it. If you download the app make sure to add me and let me know what you think!