Tag Archive for: apps

Distraction Placeholders for Productivity

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The average attention span is now about 47 seconds. Yep. That’s it!

That’s according to Dr. Gloria Marks — she’s a professor at the University of California and the author of the book “Attention Span”. It used to be much longer but with technology, it’s shrinking. And once you get distracted, it takes about 23 minutes to get back on track. That’s a lot of lost time!

But fear not — you don’t have to just accept that lost time. That’s where my distraction placeholder comes in. A distraction placeholder is a little note to your future self so that you can jump right back in after a pause.

Why use these? Well, you can’t always eliminate all distractions. It’s impossible to keep your focus at all times. Instead, focus on setting yourself up for success when a distraction pops up. 

I started doing this when I was a television producer and worked under very tight deadlines. I needed to focus on the work in front of me and couldn’t afford to lose my place. 

I’ve given lots of tips since my very first productivity blog went live in 2011. In all that time, the idea that I get the most positive feedback on again and again is the distraction placeholder. I’ve been using these for years and I’m so happy that this idea resonates with so many people.

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Here’s how it works: 

Before I answer the phone or answer the door or whatever is interrupting me, I pause. I ask myself, “What am I in the middle of doing?” and then I write it down in my distraction placeholder spot on my to-do list. The bottom left hand corner of my to-do list is empty for this reason. I use that spot to jot down a quick note-to-self.

When I want to return to the work I was doing, I know exactly where I am. It helps to cut down on those 23 minutes it takes to get going again. 

The key is to give yourself the right information so that you can reduce the time it takes to re-enter a task. Because you might be losing more time than you think trying to get back in the flow. 

Ready to give it a try? Here are some guidelines:

  1. Be consistent. Use the same place to write down your distraction placeholder. And keep it handy. It’s not saving you time if you’re rooting around looking for your note!
  2. Keep it short and sweet. You don’t need to write more than a few words. The keywords will depend on what you’re doing, and you’ll see what works best for you as you use this tool. Bullet points often work best here.
  3. Be intentional about re-starting. Commit to getting back into the task fully. After the distraction is done, read over your placeholder note, take a moment to get back in the right headspace, and jump in. 

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Tools for Overcoming Writer’s Block

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Writer’s block happens to so many people. Feeling stuck can come on at any point in a project and slow you down. But you don’t just have to submit to it and throw in the towel. It’s important to have tools and strategies in place so you can address it and keep going. 

As a writer and productivity expert, I put together a list of tools and tricks that you can whip out when you find yourself stuck:

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How to Use Play to Be More Productive

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Play and work seem at first like they are at odds. Play is what distracts you from working. Right?

Actually… it’s a little more complicated. It turns out that play can be a productivity tool! 

Incorporating play into your routines is a powerful way to get more done and feel less stressed. 

I’ve been intentionally adding play into my day and it’s true. The benefits are unexpected and bring me so much joy!

And science backs it up. According to research, play is essential for our physical and cognitive health.

Here’s how you can use play to be more productive:

1) Use play to rest.

I’m a huge fan of rest — that’s why my mantra is “rest is the new hustle.” Without rest, it’s so easy to get burned out.

I learned this lesson the hard way years ago, when my appendix burst and I waited too long to go to the hospital. I had to spend weeks in recovery because I didn’t listen when my body told me I needed to dial things back. Ever since then, I‘ve been shouting from the rooftops that rest is essential for working towards your goals.

But it’s less clear what “rest” actually looks like. You might not feel like laying down and taking a physical break — but you still need to rest. And that’s where play comes in. 

Playing to rest looks different for everyone – it might be taking care of a little virtual bird on the Finch app, trying out a new recipe, or doing a crossword puzzle. What matters is that it’s creative, energizing, and yes — FUN!

2) Use play to get re-inspired.

Feeling stuck is one of the biggest productivity pitfalls. Whether you’re not sure of the next step on a big project or you have writer’s block, uncertainty and a lack of creativity can make your goals feel impossible to accomplish. 

And inspiration isn’t just something you can buckle down and force into being. That’s why it’s so essential to get out of your own head, lighten up, and change your perspective.

I love using play to get the creative juices flowing. Play can help you feel inspired and ready to dive back in with renewed energy.

Here’s some ideas:

One of my favorite ways to play is pulling tarot cards. I love it so much that I wrote a whole blog about it. And the idea really resonated with people. I was thrilled to see comments on LinkedIn from people who are keen to try using tarot to boost their creative inspiration.

You might consider painting, dancing, or even doing a puzzle. All of these can help you see things from a new perspective, break out of your regular habits, and feel connected to your creative energy!

My friend Karen Bussen hosts free online creativity meet-ups called Le Salon. I’ve been and really enjoyed them! If this sounds like something you’d enjoy, check out Le Salon here. 

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3) Use play to motivate yourself.

I’ve started rewarding myself with a few minutes of play each time I finish a task. And sometimes dangling that carrot is all you need to power through!

If you find yourself getting distracted, it can be helpful to use play as a motivator. For example, I commit to finishing a task and then I’ll play Connections in the New York Times Games app. I’ve also gotten into building my own town in the Township app. 

If you feel stuck on what kinds of play activities are right for you, you can check out the Play Personalities quiz based on Dr. Stuart Brown’s research. Dr. Brown speaks regularly about the benefits of play for adults and using his personality quiz can help you discover the best kinds of play for you.

Here’s to fun!

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Apps and Resources to Reduce Stress and Boost Productivity

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As a productivity expert, I have a whole list of things I recommend when someone tells me they want to overhaul their routine for reduced stress and more effective habits.

These are tried-and-true apps and resources that I use myself.

From exercise apps to video chatting platforms, here’s all the best tools for reducing stress and getting more done:

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How to Make the Most of Travel Points

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I love traveling — visiting new places is fun, inspiring, and keeps me curious. But it can also be expensive. That’s where travel points and reward systems come in. They can seem complicated, but they’re also an excellent tool for maximizing your time and money. 

Whether you’re a frequent flier or an occasional vacationer, learning how to maximize your travel points can enhance your travel experience — and keep costs down!

Here’s how to get the most out of your travel rewards.

1. Understand the different types of travel points.

Travel points generally come from two main sources: airline loyalty programs and credit card rewards. Here’s what to know about each type:

Airline miles: These are earned by flying with specific airlines or their partners. Each airline has its own program, so understand how many miles you need for a free flight and how to accumulate them.

Credit card points: Many credit cards offer points for purchases. These can often be transferred to airline and hotel loyalty programs, giving you more flexibility in how you use them.

2. Choose the right credit card.

Selecting the right credit card is crucial for maximizing your points. Look for cards that offer one or all of these benefits:

Sign-up bonuses: Many cards provide substantial bonuses if you meet a spending threshold within the first few months.

Bonus categories: Some cards offer higher points on specific categories like travel, dining, or groceries. Choose a card that aligns with your spending habits.Also it’s smart to know which cards will get you the most points for your purchases. I love The Points Guy app because you can put your credit cards in there and when you’re out making a purchase it will tell you which card to use to optimize your purchase! 

No foreign transaction fees: This is especially important for international travel, allowing you to use your card abroad without additional charges.

WHICH CARD DO YOU USE? 

I get this question a lot so I’m going to list out my favorites here. I’ve tried a bunch through the years and these are the ones that have consistently allowed me to travel in the Delta One cabin (my favorite!) get lounge access, free access to Clear and Global Entry, and so much more! I’m sharing affiliate links for these cards so if you sign up using one of these links, I may get bonus points or miles but you will too! 

Delta Skymiles Platinum American Express: I’ve been using this card for years and I love it because I love to fly Delta. If you are dedicated to one airline and in a city that it services often then I think it’s a good idea to go all in. However, other cards have more flexibility if you want to transfer your points/miles elsewhere. If you apply for an American Express Card with this link, you could earn a welcome bonus and I could too. Terms Apply. 

Chase Sapphire Preferred – This is a great card for travelers and you’re able to accumulate Chase Ultimate Reward points. The nice thing about these points is that you can transfer them to any of the partner companies that use them so you don’t have to use all your points with Chase. It’s the most versatile way to use points. There’s a Limited-time offer – $300 Chase Travel℠ credit + 60,000 bonus points with Chase Sapphire Preferred. I can be rewarded if you apply here and are approved for the card. 

Bilt Mastercard: This is a new one for me and I got it because once we sold our apartment in New York City we started renting again. And usually when you pay rent with a credit card you have to pay a fee. That’s always difficult when you’re trying to get points for a credit card reward program but Bilt has figured out a way around it! There are no fees when you pay your rent using the card. Great, right? Yep! Use this link to sign up and you may get a bonus and I could too! 

Delta Reserve Business American Express Card: I’ve had this card for years as well and it’s one of my favorites. I got it as soon as I started my own business and I’ve never regretted it. Although it does come with an annual fee it’s worth it to me because of all the benefits that I get with it. Apply for an American Express Card with this link and you could earn a welcome bonus and so could I!  Terms Apply. 

Chase Ink Business Preferred Card: I use this one for my business and it also feeds into my Chase Ultimate Rewards bank so I can transfer the points to other airlines, hotel chains and more. Earn 90,000 bonus points with the Ink Business Preferred® card or up to $1,000 bonus cash back with the Ink Business Premier® card, Ink Business Unlimited® card or Ink Business Cash® card. I can be rewarded if you apply here and are approved for the card.

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3. Consider your spending habits. 

To maximize your potential points, think about your spending habits. Everyone is different and you want to consider what actually makes the most sense. But really, you don’t want to spend any more money than you normally would. You just want to optimize your spending. 

Everyday spending: Use your travel rewards credit card for everyday purchases to accumulate points. Just be sure to pay off your balance each month to avoid interest.

Bonus promotions: Stay updated on promotions from airlines and credit card companies that offer bonus points for specific purchases or during certain periods.

Shopping portals: Many airlines and credit cards have online shopping portals that offer extra points for purchases made through them.

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4. Leverage partner networks.

Most airlines and hotel chains have partnerships with other companies, allowing you to earn and redeem points more effectively:

Hotel stays: If you have airline miles, check if you can transfer them to a hotel loyalty program for points. This can be especially useful during travel.

Car rentals and dining: Earn points by booking car rentals or dining at participating restaurants that are part of your airline or hotel loyalty program.

5. Be strategic with redeeming points.

Redeeming points wisely can significantly enhance their value. Here are some factors to consider:

Book early: Award availability can be limited, especially for popular routes. Booking early can help you secure the best deals.

Avoid blackout dates: Be aware of blackout dates and peak travel seasons. Flexibility can lead to better redemption options.

Consider off-peak travel: Traveling during off-peak times often requires fewer points, allowing you to stretch your rewards further.

6. Stay informed to get more out of loyalty programs.

It can be easy to skip sign-ups for loyalty programs — who needs more emails in their inbox? — but they might lead to serious savings!

Newsletters and alerts: Sign up for newsletters from airlines and credit card companies to stay updated on promotions and changes to their rewards programs. I recommend reading The Points Guy’s Newsletter and also took a free online course through 10xTravel that I found really helpful. 

Apps and tools: Download apps that track your points (usually offered by the airline or bank). They might offer reminders for when to book flights or tools to redeem rewards. I love TripIt because it’s an organized way to keep track of not only your travel itineraries but also your points and miles. I have TripIt Pro and think it’s worth the yearly fee. The app alerts me of changes to my itinerary often before the airline does. 

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7. Know when to use points versus cash.

Sometimes, using cash might be more beneficial than redeeming points:

Value of points: Calculate the cash value of your points. If the redemption value is less than what you’d pay in cash, consider saving your points for a better opportunity.

Special promotions: Occasionally, airlines or hotels offer discounted rates that might be lower than the points required for redemption, making cash a better choice.

Maximizing travel points requires strategic planning and a bit of research. By understanding your earning potential, choosing the right credit card, and being strategic about redemption, you can travel more for less. 

Happy travels!

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BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? CLICK HERE to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

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