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Checklist to Take Your Remote Office on the Go

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BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

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If you’ve been working remotely because of the pandemic, by now you’ve probably got some of the basics down — where in your home you work, what your hours are, and what you wear. (Although I have my opinions about the Zoom shirt…)

If you want some guidance on putting together a great home office, you can check out my LinkedIn Learning course Organizing Your Remote Office For Maximum Productivity

But what happens when you need to take your remote office on the go?

It’s important to do some planning so that you can be productive wherever you are.

2) Take a look at your tasks.

The first list you need to make is a list of everything you need to get done while you’re away from home. 

Go day-by-day and figure out what your tasks are. I like to make a daily to-do list for every day, including while I’m traveling. Be reasonable about what you can actually get done each day. 

And remember, it’s okay if your list has “watch a movie” or “read a chapter of a book” on the list — you need to plan for relaxation time too! 

These daily to-do lists are key because from here you can decide what needs to come with you on the trip.

2) Make a list of what equipment you need.

These are the items you can’t work without having. For me, that’s my laptop, my phone, a tripod, and a microphone. I’ll need these every day to get my work done. 

See what you reach for in your home office and add it to the list. 

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NEW COURSE: Want to learn more about how to adjust to working remotely? You can check out my new LinkedIn Learning course, Organizing Your Remote Office for Maximum Productivity. Click here for access!

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3) Test that list!

Once you’ve identified what you need, try working a day with just those items. Is there anything you thought you’d need that you don’t use? Or things you didn’t think you would need that are essential? 

If there are specific tools or items that you only need sometimes, take a look at your calendar and make sure you’re aware of what’s in store for the time you’ll be away from home. Then you can tailor your essential items list to what you’ll be doing each day. 

4) Plan for connectivity.

Most of us need WiFi to get work done, so you need to do some research before you leave to make sure you’ll be connecting to the internet.

Remember that funny scene from the movie RV when Robin Williams is wandering around a campground trying to connect to the internet so he can send a presentation while he’s on vacation? You want to avoid that situation.

Call ahead to where you’re staying to see what the WiFi situation is there. You should try to bring a backup internet source if you can — connecting to a hotspot using your phone is one option. 

5) Go with the flow!

It’s inevitable that something will happen that you can’t predict. And that’s okay!

It’ll help you feel more relaxed if you accept that you can’t control every single detail when it comes to taking your work on the road.

Whether you’re going on the road for a business trip or a working vacation, planning is key to staying productive when you’re away from home.

You can check out my LinkedIn Learning course for even more ideas on how to take your remote office on the go.

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BRAND NEW: Want to learn more about how to adjust your office setup to working remotely? Check out my new LinkedIn Learning course, Organizing Your Remote Office for Maximum Productivity. Click here for access!

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The Top Three List-Making Apps

BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

As you know, I’m all about lists. I’ve tested lots of list-making apps — there are thousands on the App Store! I used to always suggest Wunderlist, but it’s shutting down on May 6. Here’s three alternatives that I recommend:

Clear

Clear is a beautiful app — I love looking at it. The simplicity of the design helps me stay focused. You use gestures (pulling down, pinching, and swiping with your fingers) to add and manage tasks. Each task can only be 30 characters, which means you have to write exactly what you need to do and nothing else. If you have complex things to do that require longer explanations, this might not work for you, but it’s great for unloading your mind and keeping track of straightforward tasks. I also like how the tasks are color-coded according to urgency.

The app costs $4.99. 

Todoist

Todoist is great if you’re looking for a straightforward, well-designed task manager app. There’s lots of features I like in this app, including the option to connect with your other apps and devices, like Google Calendar, Dropbox, and Amazon Alexa.

You can schedule recurring tasks or use “quick add” to pop something on your list. Todoist also has a business version so that your team can assign tasks, communicate with each other, and share files all in one place. It’s a nice mix between a complex task management system and a simple list-making app, since it has lots of features but it’s also easy to use and you can use as many (or as few) extra features as you need. Plus, you can also import data from Wunderlist into Todoist. 

The basic app is free, and the business and premium versions cost $29 per year per person. 

Zenkit To Do

Zenkit To Do is probably the most complex of the three apps. It’s still intuitive to use, but it has the most options and add-ons, making it great for people who need to manage lots of complex tasks. You can share lists with other uses, assign and add due dates, and leave comments. There are also “quick add” and recurring task features. I especially like the offline feature, which lets you keep working when you’re not connected to the internet. You can easily import all your due dates, tasks, and lists from Wunderlist to Zenkit To Do — you can learn how to switch here

The personal version is free. The version that allows multiple users to collaborate is $4 per month per user, and the business versions start at $19 per month per user. 

I hope this helps you find the list-making app that fits your needs. If you have recommendations of list-making apps you like, I’d love to hear about them in the comments!

BONUS FREEBIE: Want even more ways to stay organized, productive and less stressed? Click here to get access to my List-Making Starter Kit. It will boost your efficiency and get you back to doing more of the things you love.

List For Writing A Book

pencil-918449_640Since writing Listful Thinking I’ve spoken at several public events and book signings about my writing process. It’s come up at pretty much every event.  I suppose it’s because “write a book” is on so many people’s bucket lists.  People always want to hear my checklist for writing my book.

Well, first of all, you can’t just stick “write book” on your to-do lists along with “buy milk” and “pick up laundry.” That’s a sure way to know your off to a bad start. That’s because “write book” is way too big a feat for just one task on a to-do list.

But imagine you’ve set some time aside in your day and you’re determined to finally get your idea onto paper.

Now what?

Writing a book, like raising a child, is a case by case basis thing. What works for me might not work for you so feel free to adapt these tips based on what works for you. Read more

Famous Musician Loves Lists As Much As Us

Adam Duritz of the Counting Crows at EMC World...

(Photo credit: Wikipedia)

Do you remember Counting Crows? I loved them, and I was super excited when they came to perform at my college years and years ago. So you can imagine my delight when I found out the lead singer, Adam Duritz, is a huge listmaker.

In an interview with USA Today he said,

I have to have lists. I have lists in my phone, lists for all kinds of stuff. Lists of movies I want to see, lists of books I want to read. And I have a list of things I need to pack on a tour.”

Adam’s packing method involves one master list which he deletes items from as he packs them.  The article notes that lists are an essential part of Adam’s life, as he says, “I’ll walk out there barefoot and in my underwear if I’m not careful. But I have the list, so I don’t do that.”

Smart man!  Who is your favorite celebrity list maker?

Bobby Flay is also a List Producer

Fast Company recently compiled an article on the most successful people’s productivity secrets. One of the featured celebrities is Bobby Flay who admits that he uses lists to keep on top of things.

Bobby Flay

Bobby says:

Whether I’m cooking Thanksgiving dinner or starting a new menu at [his newest restaurant] Gato, I make lists. When I cross things off, it makes me feel accomplished. It’s the only way I can get things done. It wasn’t something I learned in school—I dropped out of high school, so anything I did then wasn’t successful. I learned it later.

Bobby also talked about how he keeps his lists on a yellow legal pad. Check out my pinboard to find your favorite list making celebrity:

Follow Paula Rizzo – ListProducer.com’s board Successful List Producers on Pinterest.