Tag Archive for: how to be more productive

Checklist to Spring Clean Your Desktop

messyIt may seem simple but clearing clutter will do a world of difference for your stress levels.  In fact – there was a UCLA study that found whenever a woman is around clutter, her stress hormones skyrocket.  We don’t want that!   So let’s start small — like by decluttering your desktop.

I can’t believe how long I let my desktop stay littered with photos, documents and even shortcuts that I never used.  I would navigate around all the clutter and it would slow me down.  Don’t forget — every second counts!  So just having to clear away unnecessary photos and folders or wasting time looking for something you “know is here somewhere,” takes up your precious time.  Well let’s take it back!

Here’s how:

1. Create categorized folders like ‘photos’ and ‘documents’.

2. Move all the picture files into the photos folder, etc.

3. Look at the remaining files, think – do I really need this? If you haven’t looked at it in over a year the answer is probably no.

4. If you still have files left over put them in an ‘Odds and Ends’ folder.

5. Revisit this practice every so often.  I’d say every 3 or 4 months.  Because even though now you have folders and order — sometimes it’s tough to keep to using them.

Once you get in the groove of clearing digital clutter — you can attack your Facebook page, Twitter feed and even your apps.

What are some other ways to clean out your digital life?

Why You’re Not More Productive and How to Fix it

notproductiveHere’s something that might surprise you — all this productivity stuff doesn’t always come so easily to me. I’ve shared this at several of the signings for my book Listful Thinking and people have really been shocked.

The truth is I’m actually a big procrastinator.

I know that working in television under really strict deadlines, with serious time constraints has helped to pull me out of my procrastinator ways. The same rules for productivity applies for many businesses too, as well as personal goals.

I use systems all the time like list making, rewarding myself and making fake deadlines to get more accomplished.

That’s how this blog got started but I want you all to know that I work at it every single day.

Yes I do have an advantage because I like to organize shirts by color and write my to-do list on beautiful stationery. But I have to work at maintaining my lists, keeping my schedule in check and being more efficient with my free time.

I think it’s important to share our productivity struggles as well as our successes. Too often when I speak with people who are struggling they feel like they are the only one.

If this rings true with you — remember you’re not alone!

In fact, the more people I talk to, the more I realize how similar our stories are.

The same phrases always seem to come up:

“I’m too busy.”

“I don’t have time.”

“It’s too difficult.”

Read more

What’s Your Productivity Style?

productivity style

Want to be less stressed and get more done too? Check out my book, Listful Living: A List-Making Journey to a Less Stressed You. It will help you design a more productive and less-stressed life.

One of the biggest hurdles people face when they’re trying to be more organized is figuring out what works for them. It’s why I recommend a variety of apps and tips on this blog and created Listful Thinking Masterclass. There is no one solution that suits everyone. Once you understand your productivity style you can cater to your work schedule around your needs.

Follow this list to discover your productivity style.

1. Are you a morning or night person? Most people know when they are most productive, but they often make the error of trying to correct it. Forcing yourself to wake up earlier if you can’t possibly write a sentence at 6am doesn’t help anyone. It may sound simple, but stop trying to change who you are. Instead plan to do your most difficult tasks when you’re at your most productive even if that’s in the middle of the night. Read more

Get a List-Making Makeover

makeoverI’m a sucker for the makeovers on morning TV shows.  I just get so excited and I love watching the transformations.  I always think “Will she keep up with that look? Her hair looks so cute!”

When I did my very first book signing last week it was a great opportunity to meet some of the readers of this blog and give them a little makeover of their own.  A few people brought me their lists to take a look at and help rework their list making techniques. Read more

Subtract stuff from your life this New Year

subtractionAround this time of year we find ourselves adding more and more to our to do lists. I know I feel like 2015 hasn’t even begun and my list is already stacking up. Especially as my book is being published in January! If you are also feeling a bit overwhelmed maybe it’s time to start subtracting from your list instead of adding.

My friend Cass McCrory runs The Subtraction Project to help you do just that. What the Subtraction Project does is provide 30 days of actionable prompts to subtract the extra in your home, your inbox, your brain and your life.  It’s free so there’s no subtraction from your wallet.

The project starts on January 1st — so sign up soon to get a kick start on your new year. Even if you know you have a busy January ahead, don’t worry as each prompt will be short and sweet. They take between 5-15 minutes to complete. Cass is also going to feature my book on day 11, as that day focuses on to-do lists. So make sure to check it out.

What are you going to subtract from your life in 2015?