Five Ways to Simplify Your Life in Five Minutes

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Alarm Clock Redux

Alarm Clock Redux (Photo credit: Gnu2000)

We’ve all heard it before, “I’ll be there in five minutes.” or “just give me five more minutes.” Everyone always throws around five minutes even if it’s going to take them 10 or 15 minutes. Throwing five minutes around annoys me. Maybe it’s the producer in me because I’m used to being very precise with time. I’ve been known to have meetings at odd times like 4:37 or 12:23 because I know exactly how long it will take me to get somewhere and every minute counts.

But if you’re smart enough, you can spend those “five minutes” actually doing something really productive. Five minutes is a very valuable chunk of time — if you know how to use it correctly. Here’s a list of things you should use those extra five minutes doing:

1. Prioritize and prepare: Before you go to bed each night, take five minutes to jot down the most important activities that you need to get done tomorrow. This will help you schedule your time appropriately and be productive from the start of your day. Once you have created your list, look through it and identify any ways you can make each task a little easier. If you’re planning on going for a run in the morning, lay out your workout clothes the night before to save you time when you wake up. Not only will this be time efficient, but this will also encourage you to follow through with your workout plans!

2. Refine your list: It’s easy to get caught up in miscellaneous tasks throughout the course of the day. If you find yourself straying from your ‘to-do list’, take five minutes to rework your list. Keep it as simple as possible—if you take on a new task; replace it with a different task on your list. This way, you won’t be taking on more than you can handle. And don’t be afraid to say no when necessary!

3. Limit your media consumption: From cell phones, to social media, to e-mail, it’s easy to get distracted. In order to ensure that you do not stray from your priorities, take five minutes to download apps, such as “AwayFind”, which will send an auto-reply text message stating that you are currently busy. It will also provide emergency contact information just incase. This eliminates the social distractions in your life and allows you to focus on what’s important so you can check another thing off your ‘to-do list’.

4. Clean out your closet: If your clothes drawers are so stuffed that you can’t close them, take a five minutes to give one drawer a once over. Pull everything out, set a timer and get rid of any items you do not use.

5. Eliminate any junk mail: If your email inbox is overflowing with messages, it becomes difficult to find that important email from a few days or weeks ago. Take five minutes to clear out any unneeded messages or spam from your inbox in order to make your account easier to manage. Next time you go to look for an old e-mail, it will be much quicker to find.

Hopefully, the five minutes you took to read these steps will buy you five extra minutes in the future!

Checklist for Overcoming Pre-Speech Jitters

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microphone-298587_640Public speaking is one of those things that leaves some people weak in the knees. With wedding season and graduation on the horizon it may be time to start preparing that special speech. I know how stressful it can be to give a speech packed with humor, excitement and memories, all while shaking in your own heels. I was a maid of honor once and I wrote and rewrote my speech over and over again.  I even practiced in front of the mirror!  In the end it was fine but what an ordeal!

If you are tasked with giving a speech at a wedding, at work or even in front of the PTA — do not fear.  Bill McGowan, author of “Pitch Perfect: How to Say It Right the First Time, Every time” has created this checklist just for us to help calm nerves and deliver a stellar speech. Read more

What Your Favorite Character Says About Your Productivity

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Certain characters always seem to stick with us. Beyond the quirky characteristics and clever one-liners, our favorite TV characters can reveal more about our personalities than we might think. For me — I tend to be drawn to the characters who are overachievers, organizers and outspoken.  Hmm…now that I think about it — I admire all of those skills.

So what do your favorite characters say about your productivity?

Dexter Morgan

Dexter Morgan (Photo credit: Wikipedia)

Dexter Morgan from Dexter:  Everyone’s favorite serial killer is dedicated to details.  Each and every episode he tirelessly plans every single nuance of his latest kill. It sounds morbid and like something that I would hate but I was hooked on the series immediately.  If Dexter is your type of character you probably have a very organized closet and your morning routine is the same everyday, down to the minute. Read more

Add Fun to Your To-Do List With These Food Apps

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Weekends are great for crossing off to-do’s, but you can’t forget to add fun and relaxation to the list.  Going out for a date night or hitting happy hour with your co-workers are fun ways to unwind from a stressful week. Here are some (free) dining and drinking apps to try out:

                                                             

                                                       Drinking Apps

Untappd: If beer is your go-to drink, this is a great app. Not only will it give you a list of the most popular local bars but you get to share and read beer reviews. Whenever you try a new beer, snap a photo with your phone, upload it, and review it. The app keeps track of all the brews you’ve tried and gives you suggestions.  You can also follow friends to see what they are drinking and you can earn badges for your beer tasting!

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Bad Productivity Habits That Are Good For You

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“Bad habits die hard” as the saying goes, but there are some you really don’t have to kick to the curb in the name of productivity. No more feeling guilty about that mid-afternoon nap or holding off that work proposal until the night before.

These “bad” habits can actually help with your productivity and get you motivated to work hard:

1. Procrastination: A pending deadline looming over your head, can actually be one of the biggest motivators. It can be stressful to wait until the last minute, but this can really get the creative juices flowing and spark that adrenaline rush you may need to complete a task. I found that there are three crucial times when procrastinating works the best – check them out here.

2. Napping: Feeling tired after that huge lunch or didn’t get enough ZZZ’s the night before? Take a nap! Yes, I said it! Bring back the kindergarten days and take a snooze. You may feel like you are just wasting precious time, but napping for 20 to 30 minutes can really rejuvenate you.

3. Leave the Dishes in the Sink: If cleaning is on your to-do list daily, feel free to skip over it every once in a while.

4. Texting and Checking Social Media: No need to turn off your phone when you are busy working away.

5. Distractions: Surf the web for cute puppies, read the news or watch an episode of your fave show! Distractions can take us away from work, but can also be a great way to take a break. If you feel stuck let yourself wander, it may spark a new idea and relax your brain. Set time limits for yourself so you don’t get carried away. For instance, I sometimes reward myself with an episode of Breaking Bad after checking off a certain amount of to-dos. It keeps me motivated as well as stopping me from binge watching.

6. Stressing Out: When we feel stressed the first thing we want to happen is for it to just go away!

But according to Heidi Hanna, author of the book “Stressaholic: 5 Steps to Transform Your Relationship with Stress”, stress can stimulate us. She says, “It gives us the energy to get things done. A lot of people procrastinate because the stress of that deadline actually fuels that energy. It gives us a surge of adrenaline which, in the short term, is fine.” Heidi warns that stress does become a problem when you begin to use it all the time. So it’s not something that you should be dependent on but once in a while it’s okay!

So don’t break these bad habits, just learn to use them in moderation. Be sure to comment below if these productivity don’ts work for you!